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Weddings Booking terms and conditions |
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Exact terms and conditions are relevant to each individual conference/ wedding or event. Please contact our function Sales Manager for a full list of terms and conditions. These may include; Confirmation- A booking will be regarded as confirmed only upon receipt of the initial deposit along with the signed Contract.
- Package Rate includes..
Catering- Final menu choices are required twenty-one (21) days prior to the function.
- It is the responsibility of the client to contact the Hotel regarding the final number of attendees. Minimum numbers are required in writing to the Hotel, 10 working days prior to the event. The minimum numbers will be charged on the day unless final guaranteed numbers exceed this figure. Final guaranteed numbers and last minute confirmation of details are required in writing, by noon, two working days (Monday- Friday) prior to the date on which the function commences. Increases of up to 5% are acceptable after this time; any growth exceeding the 5% will be charged the negotiated delegate price plus a surcharge of 15% per person over the 5%. Should guaranteed numbers not be received, the account will be calculated on the basis of the attendee numbers indicated on the Contract.
- Quotations for functions are based on the understanding that should numbers attending your function decrease by 10% or more from the original number booked, additional charges will be incurred and the function may be moved to a more suitable room at the hotel management’s discretion.
- Australis Diamond Beach enforces responsible service of alcohol.
- No alcohol can be bought onto the premises
- Surcharges apply to Weddings on Public Holidays.
Room Allocation/Event Timings- Australis Diamond Beach reserves the right to assign an alternative room or Venue where the original room or venue is inappropriate or unavailable due to circumstances beyond the control of the Hotel.
- The client agrees to commence its function at the scheduled time and agrees to have its personal members, guests and invitees vacate the designated function space at the closing hour indicated. If the client breeches this condition, the client will be liable for extra charges incurred by the Hotel (i.e. labour). This function is booked until 11.30pm. A rate of $220 or part thereof will be applied for room hire after this time.
- Excessive Cleaning will attract a contract fee of $75 per hour. This is at the discretion of Australis Diamond Beach.
- Confetti or confetti like decorations are not permitted.
- Nothing can be attached to the walls, or ceiling without the written consent of the function sales manager.
Security & Conduct- Australis Diamond Beach requires that function organisers accept responsibility for the orderly conduct of attendees and contractors. Should the Hotel have any reason to believe an event will adversely affect the smooth running of the Hotel’s business, its security or good reputation, it reserves the right to cancel the event.
Client Responsibility- Australis Diamond Beach does not accept responsibility for loss & or damage to any goods brought to the hotel before, during or after an event. It is the organisers' own responsibility to arrange adequate insurance to cover such potential loss & or damage. All goods must be removed from the hotel premises or storerooms no more than 48 hours after the event.
CancellationIn the event of a wedding cancelling, the deposit of $1000 is withheld if the reception is cancelled within 120 days of your wedding date. All cancellations are to be made in writing.
NB A change of dates or postponement of an event will be considered a cancellation and the above will apply. The new date will be considered as a new reservation and our normal deposit policies will apply. DEPOSIT/PART PAYMENT SCHEDULE
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